RESIDENCE

U of S Residence is open to full-time students and those enrolled in Graduate studies at the University of Saskatchewan. You are considered a full-time student if you are enrolled in at least 60% of your program.

Residence applications are received on a first-come, first-serve basis. Therefore, we encourage students to apply to live in Residence as soon as applications open. Fall/Winter applications become available in early November each year and can be submitted by making payment of a $75 non-refundable application fee. We encourage grade 12 students to apply for their best opportunity to receive a Timeslot or Letter of Offer for accommodations. A 1st Year Guarantee for Residence is offered at Voyageur Place for students who apply prior to January 31st.

An NSID will be required prior to Residence registration and this can be obtained through Admissions. Once you are admitted to the UofS, you will be sent your NSID and a temporary password by mail.

Graduating students will be able to live in Residence following their graduation, until the end of their current term (Term 1: Sept to Dec, Term 2: Jan to April or Term 3: May to August). Graduating residents are still required to provide 60 days Notice to Vacate on or before the 1st calendar day of the month and the $300 Early Residence Agreement Termination Fee will apply to all graduating residents, unless you vacate at the end of your Residence Agreement term.

If you are graduating this upcoming year and you have questions about living in Residence, please feel free to contact our helpful staff at the Residence Services Office at 306.966.6775 who can answer any questions that you may have. 

Check out our online Video Tours for an inside look at our Residences. During the summer months (June to mid-August) you can arrange for a campus tour that includes a tour of a Residence unit at either Voyageur Place or College Quarter by visiting the Student Recruitment website.
Please contact the Parking and Transportation Services Office for more information on how to obtain a parking stall while living in Residence. Beginning Fall 2018, Graduate House residents and Souris Hall residents will have a guaranteed parking space if they apply for parking between May 1st and August 1st, 2018. Parking spaces are limited on campus, so students are encouraged to use their UPASS.

Although we offer multiple unit layout options, most residents will share a unit with 1-5 roomates. Sharing a unit provides a unique opportunity to connect with other students on campus and has the potential to create lifelong friendships.

Roommates are not guaranteed. To increase the probability that you will be partnered with a roommate of your choosing, both applicants are encouraged to submit a Residence application through the Residence Housing Portal at the same time. You will then be more likely to receive a timeslot email at the same time. Once you have received a timeslot email, you can both log in to your individual accounts and select the same unit (if available). 

Resident Assistants (RAs) are student staff that live in Residence that report to professional staff (Coordinators of Student Life) who also live in Residence and remain on call 24 hours per day. RAs are the first link in the chain of resident response and support for anything from personal to academic concerns, lockouts, roommate conflicts and questions about maintenance that residents may have. Contact information for RAs is available in the Residence Handbook.
Applicants with special medical requirements or conditions including physiological or mental health needs, those with mobility requirements, and/or allergic conditions must first register with Access and Equity Services. Requests for special accommodations will be referred by Access and Equity Services to the Residence Services Office and each request will be considered on an individual basis. We strongly encourage residents to register through Access and Equity Services as early as possible in the Residence application process.

If you have a registered service animal and are requiring Residence accommodations, please contact Access and Equity Services on campus at 306-966-7273, as soon as you have submitted a Residence application and they will assist you further, or for more information, please contact the Residence Services Office at 306.966.6775.

All Residences are located within a 10 minute walk from the University campus with the exception of Voyageur Place, which is located in the heart of campus and connects to all buildings through our tunnel system.

We ask that if you are unable to resolve a conflict with your roommate, that you contact your Resident Assistant (RA) and follow the process that your RA outlines for you.

You are permitted to have guests stay overnight for a maximum of three consecutive nights and only after consulting with your roommate. If you have an out-of-town guest, or a guest that will be visiting for longer than 3 nights, please contact the Residence Services Office, as we may have short stay conference suites available that can be offered at a nightly rate. You may also wish to visit the Tourism Saskatoon website for a list of further accommodation options for your guest.

MEAL PLANS

Voyageur Place residents receive the benefit of having a full Marquis Hall meal plan included with the rental fees of the unit. Residents residing in College Quarter, Graduate House and McEown Park will receive a specified number of meals and/or RCC amount that can be used throughout the term, which is also included in the rental fees of the unit. Residents can choose to purchase additional meals or RCC that can be used at campus food outlets. Please visit Culinary Services website for more information. 

A full meal plan consists of 3 delicious buffet style meals each day, filled with a large variety of different food choices and available in the Marquis Culinary Centre. For more information on meals and meal plans, or to see a daily menu, please visit Culinary Services.

Voyageur Place Residences are dormitory style living arrangements and the rooms are not equipped with kitchenettes. Therefore, the Culinary Service Meal Plan is an added benefit and forms an essential part of Voyageur Place accommodations and cannot be opted out of.

A Residence Cash Card (RCC) is a credit that is applied to your Student ID Card that you can use to purchase meals or beverages at any one of the following Culinary Services outlets on campus: Marquis Culinary Centre, Agriculture Cafe, Arts Cafe, A&W, Starbucks, Subway at Kinesiology and the Tim Horton's (Marquis/Arts/Geology/Health Science/Education). To find out more about RCC and the specific dollar amounts allotted per resident, please visit our Residence meal plans page.

If you are experiencing any difficulties with your RCC, please visit the Culinary Services Office located at the Marquis Culinary Centre.

RCC and Marquis Hall meals are only valid for use by the resident to whom the plan has been provided.

Vegetarian and gluten sensitive options are available at every meal to accommodate dietary needs. For additional information, please visit Culinary Services or contact the Dining Coordinator directly.

UNIT FURNISHINGS AND STORAGE

  • Voyageur Place, Seager Wheeler, College Quarter and Graduate House are equipped with twin extra-long mattresses (38 in x 79.5 in).
  • Graduate House one bedroom loft units contain double size mattresses (54 in x 75 in).
  • Assiniboine and Wollaston units are equipped with double size mattresses (54 in x 80 in).
  • Souris Hall units are unfurnished.
Souris Hall offers unfurnished units in which residents supply their own furnishings. Assiniboine and Wollaston Halls are unfurnished units with the exception of having double size mattresses and bed frames provided. All other furnishings for Assiniboine and Wollaston Hall are to be supplied by the resident. College Quarter, Seager Wheeler and Voyageur Place Residences offer fully furnished units. Please refer to our list of what to bring and what not to bring for further information.

Yes, mini fridges (4.5 cubic feet) are permitted in your unit.

We are proud to offer a full Shaw Communications package included in your rental fees. This includes basic Shaw Communication telephone (where applicable), cable and internet services. Should you wish to upgrade to a higher cable/internet package option at your own expense, please contact Shaw Communications Customer Support directly at 1-888-472-2222.

Additional storage is available and can be purchased by visiting the Residence Services Office or by filling out a Storage Facility Use and Agreement form and submitting it to the Residence Services Office for processing by email to residence@usask.ca.

All personal belongings must be removed from storage areas/lockers upon vacating Residence.

APPLICATION PROCESS

You can apply for Residence by submitting an online Residence Application on the Residence Housing Portal. All applications are processed on a first-come, first-serve basis.

  • Fall/Winter (September through April OR September through August) applications become available in early November for the upcoming year.
  • Term 2 (January through April) winter applications become available at the beginning of October during Term 1.
  • Spring/Summer (May through August) applications become available each year in February during Term 2.

The application fee is a non-refundable $75 CDN fee required to submit your application for Residence. Each application is valid for the current Residence term only, and a new application will need to be processed each time you are entering into a new term.

If you are 18 years of age or older, you are the only person that should have access to your Residence account and password information. Please contact the Residence Services Office at residence@usask.ca if you have any further questions.

The Residence Housing Portal is the online system where residents can submit their application, select their unit, accept the terms of their Residence Agreement, make rent payments, place maintenance tickets and receive information from the Residence Services Office.

You may access the Residence Housing Portal my selecting the MY RESIDENCE channel available through PAWS or by clicking any of the APPLY buttons on our Residence website.

There is no application deadline. Applications are accepted all year round. Applications officially open in November of each year and are processed on a first come, first serve basis. As such, we strongly encourage you to submit your Residence application and make payment of the application fee as soon as applications become available for a greater chance at receiving a Letter of Offer for Residence.

Please contact the Residence Services Office at residence@usask.ca and one of our Residence Receptionists will be glad to assist you further.

ROAF stands for Room Offer Acceptance Fee. Applicants are required to make the ROAF payment to reserve their unit following the unit selection process. You will be provided a ROAF payment amount and deadline on your Timeslot email correspondence. The ROAF payment amount will be applied directly to your term rental fees.

If you miss the deadline to pay your ROAF, your unit will be cancelled and the unit will be re-opened to other applicants during the room selection process.

There are limited single rooms available in Residence. Therefore, it is recommended that you submit your application as soon as applications become available for a greater chance at securing your preferred unit type.

Roommates are not guaranteed. To increase the probability that you will be partnered with a roommate of your choosing, both applicants are encouraged to submit a Residence application through the Residence Housing Portal at the same time. You will then be more likely to receive a Timeslot email at the same time. Once you have received a Timeslot email, you can both log in to your individual accounts and select the same unit (if available).

TIMESLOT UNIT SELECTION

A Timeslot is an email that is provided to applicants for room selection. These are sent between May-July for the Fall/Winter term. The Timeslot email indicates a time and date that applicants are able to login to the Residence Housing Portal and select an available unit/room.

Timeslots are sent out between May and July of each year. Applicants have a better chance at receiving a Timeslot for unit selection, if they applied as soon as Residence applications became available in November.

You are able to re-select/change your unit selection as many times as needed prior to paying your ROAF payment online. Once the ROAF payment has been made, room selection cannot be modified, as your unit will be reserved.

No, the application fee of $75 is a non-refundable fee required to submit your application for processing.

RESIDENCE AGREEMENT

The Residence Agreement is a contract of either 8 or 12 months in length that all residents must accept prior to moving into Residence. The Residence Agreement outlines the legal obligations for residency of both the University of Saskatchewan and the resident. The Residence Agreement is available online at all times to view prior to moving in.

Residence Agreements will become available to residents as another step in the Residence Application Process following the payment of the ROAF and prior to move-in. Fall/Winter residents can anticipate their Agreement to become available at the beginning of August.

Residents are responsible to read and accept the terms of the Residence Agreement through their online Residence application in the Residence Housing Portal. Instructions on how to accept the terms of the Residence Agreement will be provided. If you are currently living in Residence and fail to accept the terms of your new Residence Agreement, you will continue to be held accountable based on your previous Residence Agreement until the new term has been accepted.

  • College Quarter        8 month term length          (August 31 - April 30, 2019)
  • Voyageur Place         8 month term length          (August 31 - April 30, 2019) 
  • Seager Wheeler        8 month term length          (August 31 - April 30, 2019) 
  • Graduate House      12 month term length        (September 4 - August 28, 2019)
  • Graduate House       8 month term length         (August 31 - April 30, 2019)
  • Souris Hall                12 month term length         (September 4 - August 28, 2019)
  • Assiniboine Hall      12 month term length         (September 4 - August 28, 2019)
  • Wollaston Hall         12 month term length         (September 4 - August 28, 2019) 
The University of Saskatchewan Residence Services Office does not fall under the Residential Tenancies Act 2006 or its Regulations (2007). It is legislated by the University of Saskatchewan Board of Governors, Office of the University Secretary.

Please contact the Residence Services Office by email at residence@usask.ca or by phone 306.966.6775 immediately if you are scheduled to move-in shortly and you cannot see the Residence Agreement Summary page in your Application Process. If you are currently living in Residence and fail to accept the terms of your new Residence Agreement, you will continue to be held accountable based on your previous Residence Agreement until the new term has been accepted.

RENT, CHARGES, FEES AND THE FINANCIAL EVICTION PROCESS

Please visit the Residence Services website for all current rates, fees and charges:

8 Month Term Residence Agreements
(applicable to Voyageur Place, College Quarter and Seager Wheeler Hall)

Fall/Winter term rental payments are encouraged to be paid all at once at the onset of the year and on or prior to September 15. Alternatively, residents can choose to divide the term payment into two payment installments

  • Term 1 - Payment Deadline of September 15
  • Term 2 - Payment Deadline of January 7

Payment Plan forms can be found on the Residence Services website if further options are required.

12 Month Term Residence Agreements
(applicable to Graduate House, Assiniboine Hall, Wollaston Hall and Souris Hall)

Monthly payments are due on or before the 1st business day of each month. A $25.00 late fee will be applied to any outstanding payments not made by the 1st business day of each month.

For your convenience, rent payments can be made through the Residence Housing Portal or in person at the Residence Services Office between the hours of 8:30am-4:00pm Monday through Friday. We accept Visa, MasterCard, American Express, Debit cards (including Visa and MasterCard debit cards), cash, cheques and money orders. We do not accept post-dated cheques or Discovery cards. Residents may now also pay rent at the McEown Park Residence Services Office located at Seager Wheeler Hall. 

You must contact the Residence Services Office immediately at 306.966.6775 to schedule a meeting with the Eviction Services Committee. Financial eviction meetings are scheduled for a specific day each month and are held at the offices of Protective Services located at 72 Campus Drive. 

Please review further information in the Financial Eviction Process Information guide:

Financial Eviction Process Image

There is a lockout grace period during the first 2 weeks of September following move in. Following the grace period, each unit/bedroom lockout will result in a $15.00 charge.

Laundry machines in all the Residence buildings are completely free to operate. Residents are still responsible for supplying their own laundry detergent (liquid only), dryer sheets and fabric softener. Depending on the Residence, a coin may still be required to activate the wash or dry cycle, however that coin will be returned to you once the machine has started.

You may have a hold placed against your Student Account, if you have any outstanding Residence Account balance. For more information, please contact the Residence Services Office by email at residence@usask.ca or by phone 306.966-6775.

RESIDENCE MOVE-IN

Please visit our Move-In page for a full list of what to bring and what not to bring when moving into Residence.

Please make sure to:

  • Pre-order your Student ID Card online prior to move-in (to reduce wait times during the move-in process); and 
  • Sign your Residence Agreement (through your Residence application on the Housing Portal)
  • Make sure to obtain Tenant Insurance before you move in that will cover your belongings in the event of fire, flood or theft. Students living away from home may be covered through an extended liability of their parent's home insurance policy, please make sure to look into this prior to moving in to Residence.
Move-in dates can be found on the Residence Services website Key Dates page.

All residents must move-in to their Residence on scheduled move-in dates. An Early and Late Arrival Form can be found on the Residence Services website and must be submitted prior to the deadline provided. Early arrival requests are based on unit availability and are not guaranteed. As such, it is strongly recommended that all flight, travel and hotel arrangements be made to coincide with your Residence Move-In date.

The Residence Services Office is open Monday to Friday between the hours of 8:30am-4:30pm and closed on weekends and statutory holidays. All move-in arrangements must be made within regular business hours. If you have not made arrangements with the Residence Services Office and you arrive outside of regular business hours, please make alternate accommodation arrangements, until you are able to move-in to Residence during regular business hours. Please visit Tourism Saskatoon for a list of hotel options.

The Fall/Winter Move-In process will be located in the Marquis Hall Culinary Centre. The best way to access Marquis Hall is through the main Place Riel entrance of the University. Members of Residence Services will be directing students on Move-In days. Move-In information, location and times will be provided to each resident by email in August. Please ensure that your flights, travel time and hotel arrangements coincide with scheduled Residence Move-In dates.

Residents of Voyageur Place, College Quarter, Graduate House or McEown Park may only pick up their 2017-2018 Term U-Pass following the Move-In process at Marquis Hall Culinary Centre, which is scheduled for August 30th and August 31st. UPASS stickers will not be provided to residents prior to the above Move-In dates.

Following your Move-In process (after you have obtained your Residence keys) on August 30th or 31st, please visit the USSU Info Centre located in Place Riel to pick up your U-Pass.

Please note that the U-Pass goes into effect as of September 1, 2017. 

UNIT MAINTENANCE

All residents can submit their maintenance requests online through the Residence Housing Portal by selecting the Maintenance Admin tab. 

Please contact Shaw Communications Customer Support at 1(888)472-2222 for any cable or internet related issues.

Any suspected pest control issues must be reported within 24-48 hours of discovery. Please contact the Residence Services Office immediately at residence@usask.ca or submit a maintenance request.

In the fall months, the Residence heating system is scheduled to be activated when the daytime temperature falls below zero degrees celsius.

By submitting a maintenance request, you provide our facilities staff and contractors authorization to enter your unit at their earliest availability to ensure that the situation is resolved in a timely manner. As such, please always remember to inform your roommates that you have submitted a maintenance request.

The Unit Condition Report (UCR) Form is a report that each resident needs to complete within the first 7 days of moving into a unit. The report outlines any damages/deficiencies found during an inspection of the unit at move-in time. The same report will be used during the move-out inspection. Any new cleaning or damages that were not present on the initial report will be recorded at move-out time. All residents must complete a UCR Form online within 7 days of move in to avoid a $100 charge.

Regular cleaning inspections are performed in Residence 3-4 times per year. Notices will be provided in advance to all residents outlining the scheduled date for an upcoming cleaning inspection. Cleaning inspections are preformed between the hours of 12:00noon and 4:00pm over the course of 2 or 3 consecutive days and include inspection of the entire unit including bathrooms, common areas and bedrooms to ensure that all residents are living in a safe and comfortable living environment.

If you have received a Notice of Remedy, you will be asked to revisit the cleaning issues identified on your Notice of Remedy. A follow-up inspection will take place in approximately one week's time and you will be notified in advance of the new inspection date.

MOVING OUT OF RESIDENCE

Please submit a Notice to Vacate Residence form. This form must be submitted on the 1st day of the month 60 days prior to your intended vacate date. For example, if you plan to vacate Residence on January 31st, you will need to submit the Notice to Vacate Residence form on, or prior to, December 1st.

Please note that if you vacate prior to the end of your Residence Agreement, you will be responsible for the 60 days notice period, along with a $300.00 Residence Agreement Early Termination Fee.

All regular move-out dates can be found on the Residence Services website Key Dates page. All move-outs must be completed no later than 12pm (noon) on the scheduled move-out date.

Please use the Residence Key Tags provided in the clear key bins located in Residence. Bins and dropboxes can be found on the wall outside of the Residence Services Office in Saskatchewan Hall, in each of the College Quarter buildings, in the Graduate House lobby area and at the Seager Wheeler Residence Services Office. Please do not leave your keys in your unit when vacating and ensure that you provide your full name and unit number on the Residence Key Tag provided.

Communications will be provided to residents from the Residence Service Office with instructions on how to use the online move-out inspection schedule at the end of the term.

If you are moving out before the end of the term, please contact the Residence Services Office (for Voyageur Place and McEown Park residents) 306.966.6775 or Colliers International (for College Quarter and Graduate House residents) at 306.653.4410 to schedule your move-out unit inspection.

Please note that you are not required to be present for the move-out inspection and may provide authorization to have this completed in your absence. 

CANCELLATION POLICY

All cancellations are to be provided in writing, in which an email to the Residence Services Office is acceptable. 

The $75 application fee is paid at the onset of applying for Residence in order to submit your application for processing and is non-refundable upon canceling. 

If you receive a Letter of Offer and do not final secure the tentative booking offered in the correspondence by making payment of the Room Offer Acceptance Fee (ROAF) by the deadline provided, your tentative booking will be canceled and the unit will be re-opened to other potential residents in the general applicant pool.

Should this occur, your Residence Application will also be canceled and you will not be eligible for a refund of the $75 application fee.

If you do not log into the Residence Housing Portal using the Timeslot information by the deadline provided in your Timeslot Offer to select a unit for the upcoming Term, your Application and Timeslot will be canceled and you are not eligible for a refund of the $75 application fee.

In this case, your room selection and application will both be canceled and you will not be eligible for a refund of the $75 Application fee.

The ROAF payment is the final step in securing your room reservation for Residence at the University of Saskatchewan, which in turn, removes the ability for other applicants to select and benefit from this unit on campus. Therefore, if you cancel your reservation after making your ROAF payment, you will not be eligible for a refund of the ROAF payment or the application fee. 

You are eligible for a refund if you inform the Residence Services Office, within 10 days of your notification with a copy of your non-admittance letter. If you have provided your supporting documentation to the Residence Services Office within the 10 day timeframe, you will receive a refund of ALL Residence fees paid to that point minus the $75 application fee.

You may accept your Room Offer before you have been offered admission to the University of Saskatchewan, so please adhere to all Residence Services housing deadlines.

You are eligible for a refund if you inform the Residence Services Office, in writing or by email, within 10 days of receiving your notification and are able to provide supporting documentation. If you have provided your supporting documentation to the Residence Services Office within the 10 day timeframe, you will receive a refund of ALL Residence fees paid to that point minus the $75 application fee.

You may accept your Room Offer before receiving your Student VISA, so please adhere to all Residence Services housing deadlines.

MISCELLANEOUS INFORMATION

Your mailbox number will be provided to you upon move-in. Please contact the Residence Services Office if you are unsure of your mailbox number at residence@usask.ca. Residence building addresses are also provided in the Residence Handbook and are available on our website.

As per University of Saskatchewan policy, smoking, of which includes the use of all electronic smoking products, is prohibited in all university buildings, parts of buildings, enclosed spaces, leased spaces, university owned or leased vehicles and outdoor seating areas that are part of a restaurant or licensed facility. Smoking is prohibited within a ten meter perimeter or any university building or ventilation air intake and other outdoor areas where posted. For more information, please consult the Residence Handbook, or visit the University of Saskatchewan smoking policy at: http://m.policies.usask.ca/policies/health-safety-and-environment/smoking.php

Assigned unit phone numbers (if applicable) are indicated on the telephone handset in your unit.

Internet login information and passwords can be found directly on the modem/router in your unit. If you cannot locate this information, please contact Shaw Communications directly at 1(888)472-2222.

You will not require an account number to discuss internet, phone or cable concerns with Shaw Customer Support. If you are asked for this information, please inform them that you are living in U of S Residence. The Residence Services Office does not provide residents with account numbers.

Lounges/Common areas: Passwords and usernames for lounges and common areas can be found on posters in those areas.

This information is located at the main entrance of each Residence building. Each building will have buzzer numbers assigned to each unit.

Most Residence forms can be found on the Residence Services website under Requests and Forms. If there is any other form you require, please contact the Residence Services Office at residence@usask.ca.

Should you experience a lockout, please follow the procedure listed below for your corresponding building:

College Quarter/Voyageur Place

If you become locked out of your unit, you are required to visit the Residence Services Office in Saskatchewan Hall during Office hours, or contact your Residence Assistant (afterhours) in order to gain access to your room/unit.

Graduate House/Souris Hall

If you become locked out of your unit, you are required to visit the Residence Services Office in Saskatchewan Hall during office hours, or contact Protective Services afterhours at (306.966.5555) in order to gain access to your room/unit.

Seager Wheeler/Assiniboine Hall/Wollaston Hall

If you become locked out of your unit, you are required to visit the Seager Wheeler Residence Office during Office hours (located at 104-103 Cumberland Avenue South or call 306.374.4432) or contact your Residence Assistant (afterhours) in order to gain access to your room/unit.

All residents will be asked to provide personal identification before being allowed in to the unit. There is a lockout grace period in place at the beginning of the Fall/Winter term, ending on September 16th. After this time, all lockouts will be subject to a $15.00 lockout charge, which will be applied to your Residence Services account. Lockout charges are payable in person at the Residence Services Office or online via the Residence Housing Portal.