U of S Residence is open to full-time students and those enrolled in Graduate studies at the University of Saskatchewan. You are considered a full-time student if you are enrolled in at least 60% of your program.
Residence applications are received on a first-come, first-serve basis. Therefore, we encourage students to apply to live in Residence as soon as applications open. Fall/Winter applications become available in early November each year. We encourage grade 12 students to apply prior to acceptance to the University of Saskatchewan. If you have applied for Residence and decide not to attend studies at the University of Saskatchewan, you will be eligible for a refund of $175 of your application fee, should you cancel prior to receiving a Letter of Offer or a Timeslot Offer.
Graduating students will be able to live in Residence following their graduation, until the end of their current term (Term 1: Sept to Dec, Term 2: Jan to April or Term 3: May to August). Graduating residents are still required to provide 60 days Notice to Vacate on or before the 1st calendar day of the month and the $300 Early Residence Agreement Termination Fee will apply to all graduating residents, unless you vacate at the end of your Residence Agreement term.
If you are graduating this upcoming year and you have questions about living in Residence, please feel free to contact our helpful staff at the Residence Services Office at 306.966.6775 who can answer any questions that you may have.
Although we offer multiple unit layout options, most residents will share a unit with 1-5 roomates. Sharing a unit provides a unique opportunity to connect with other students on campus and has the potential to create lifelong friendships.
Roommates are not guaranteed. To increase the probability that you will be partnered with a roommate of your choosing, both applicants are encouraged to submit a Residence application through the Residence Housing Portal at the same time. You will then be more likely to receive a timeslot email at the same time. Once you have received a timeslot email, you can both log in to your individual accounts and select the same unit (if available).
If you have a registered service animal and are requiring Residence accommodations, please contact Access and Equity Services on campus at 306-966-7273, as soon as you have submitted a Residence application and they will assist you further, or for more information, please contact the Residence Services Office at 306.966.6775.
All Residences are located within a 10 minute walk from the University campus with the exception of Voyageur Place, which is located in the heart of campus and connects to all buildings through our tunnel system.
We ask that if you are unable to resolve a conflict with your roommate, that you contact your Resident Assistant (RA) and follow the process that your RA outlines for you.
Voyageur Place residents receive the benefit of having a full Marquis Hall meal plan included with the rental fees of the unit. Residents residing in College Quarter, Graduate House and McEown Park will receive a specified number of meals and/or RCC amount that can be used throughout the term, which is also included in the rental fees of the unit. Residents can choose to purchase additional meals or RCC that can be used at campus food outlets. Please visit Culinary Services website for more information.
Voyageur Place Residences are dormitory style living arrangements and the rooms are not equipped with kitchenettes. Therefore, the Culinary Service Meal Plan is an added benefit and forms an essential part of Voyageur Place accommodations and cannot be opted out of.
If you are experiencing any difficulties with your RCC, please visit the Culinary Services Office located at the Marquis Culinary Centre.
RCC and Marquis Hall meals are only valid for use by the resident to whom the plan has been provided.
UNIT FURNISHINGS AND STORAGE
- Voyageur Place, Seager Wheeler, College Quarter and Graduate House are equipped with twin extra-long mattresses (38 in x 79.5 in).
- Graduate House one bedroom loft units contain double size mattresses (54 in x 75 in).
- Assiniboine and Wollaston units are equipped with double size mattresses (54 in x 80 in).
- Souris Hall units are unfurnished.
Yes, mini fridges (4.5 cubic feet) are permitted in your unit.
We are proud to offer a full Shaw Communications package included in your rental fees. This includes basic Shaw Communication telephone (where applicable), cable and internet services. Should you wish to upgrade to a higher cable/internet package option at your own expense, please contact Shaw Communications Customer Support directly at 1-888-472-2222.
All personal belongings must be removed from storage areas/lockers upon vacating Residence.
You can apply for Residence by submitting an online Residence Application on the Residence Housing Portal. Fall/Winter and Term 2 applications become available in early November and are processed on a first-come, first-serve basis. Spring/Summer applications become available each year in February.
The application fee is $200.00. This includes a $25.00 non-refundable administration fee and the balance of $175.00 becomes your security deposit, which will be returned to you when you move-out (providing there are no damages or cleaning charges assessed upon vacating).
There is no application deadline. Applications are accepted all year round. Applications officially open in November of each year and are processed on a first come, first serve basis. As such, we strongly encourage you to submit your Residence application and make payment of the application fee as soon as applications become available for a greater chance at receiving a Letter of Offer for Residence.
ROAF stands for Room Offer Acceptance Fee. Applicants are required to make the ROAF payment to reserve their unit following the unit selection process. You will be provided a ROAF payment amount and deadline on your Timeslot email correspondence. The ROAF payment amount will be applied directly to your term rental fees.
If you miss the deadline to pay your ROAF, your unit will be cancelled and the unit will be re-opened to other applicants during the room selection process.
There are limited single rooms available in Residence. Therefore, it is recommended that you submit your application as soon as applications become available for a greater chance at securing your preferred unit type.
TIMESLOT UNIT SELECTION
A Timeslot is an email that is provided to applicants for room selection. These are sent between May-July for the Fall/Winter term. The Timeslot email indicates a time and date that applicants are able to login to the Residence Housing Portal and select an available unit/room.
Timeslots are sent out between May and July of each year. Applicants have a better chance at receiving a Timeslot for unit selection, if they applied as soon as Residence applications became available in November.
You are able to re-select/change your unit selection as many times as needed prior to paying your ROAF payment online. Once the ROAF payment has been made, room selection cannot be modified, as your unit will be reserved.
If you have received a Timelot email and the Residence Services Office is not able to offer any of the building preferences listed in your application, you are eligible for a refund of the $175.00.
Residence Agreements will become available to residents as another step in the Residence Application Process following the payment of the ROAF and prior to move-in. Fall/Winter residents can anticipate their Agreement to become available at the beginning of August.
Residents are responsible to read and accept the terms of the Residence Agreement through their online Residence application in the Residence Housing Portal. Instructions on how to accept the terms of the Residence Agreement will be provided. If you are currently living in Residence and fail to accept the terms of your new Residence Agreement, you will continue to be held accountable based on your previous Residence Agreement until the new term has been accepted.
- College Quarter 8 month term length (August 31 - April 30, 2019)
- Voyageur Place 8 month term length (August 31 - April 30, 2019)
- Seager Wheeler 8 month term length (August 31 - April 30, 2019)
- Graduate House 12 month term length (September 4 - August 28, 2019)
- Graduate House 8 month term length (August 31 - April 30, 2019)
- Souris Hall 12 month term length (September 4 - August 28, 2019)
- Assiniboine Hall 12 month term length (September 4 - August 28, 2019)
- Wollaston Hall 12 month term length (September 4 - August 28, 2019)
Please contact the Residence Services Office by email at firstname.lastname@example.org or by phone 306.966.6775 immediately if you are scheduled to move-in shortly and you cannot see the Residence Agreement Summary page in your Application Process. If you are currently living in Residence and fail to accept the terms of your new Residence Agreement, you will continue to be held accountable based on your previous Residence Agreement until the new term has been accepted.
RENT, CHARGES, FEES AND THE FINANCIAL EVICTION PROCESS
(applicable to Voyageur Place, College Quarter and Seager Wheeler Hall)
Fall/Winter term rental payments are encouraged to be paid all at once at the onset of the year and on or prior to September 15. Alternatively, residents can choose to divide the term payment into two payment installments
- Term 1 - Payment Deadline of September 15
- Term 2 - Payment Deadline of January 9
Payment Plan forms can be found on the Residence Services website if further options are required.12 Month Term Residence Agreements
(applicable to Graduate House, Assiniboine Hall, Wollaston Hall and Souris Hall)
Monthly payments are due on or before the 1st business day of each month. A $25.00 late fee will be applied to any outstanding payments not made by the 1st business day of each month.
For your convenience, rent payments can be made through the Residence Housing Portal or in person at the Residence Services Office between the hours of 8:30am-4:00pm Monday through Friday. We accept Visa, MasterCard, American Express, Debit cards (including Visa and MasterCard debit cards), cash, cheques and money orders. We do not accept post-dated cheques or Discovery cards. Residents may now also pay rent at the McEown Park Residence Services Office located at Seager Wheeler Hall.
You must contact the Residence Services Office immediately at 306.966.6775 to schedule a meeting with the Eviction Services Committee. Financial eviction meetings are scheduled for a specific day each month and are held at the offices of Protective Services located at 72 Campus Drive.
Please review further information in the Financial Eviction Process Information guide:
Your Application Fee of $200 is comprised of a $25 non-refundable administration fee and becomes the $175 security deposit. Providing that there are no cleaning or damage charges assessed during your move-out inspection, or fees left owning on your account, you will receive a refund of the $175.00 security deposit. Please allow 5-8 weeks for processing and mailing. Security Deposit refunds will be refunded to the credit card on which the payment was made.
There is a lockout grace period during the first 2 weeks of September following move in. Following the grace period, each unit/bedroom lockout will result in a $15.00 charge.
Laundry machines in all the Residence buildings are completely free to operate. Residents are still responsible for supplying their own laundry detergent (liquid only), dryer sheets and fabric softener. Depending on the Residence, a coin may still be required to activate the wash or dry cycle, however that coin will be returned to you once the machine has started.
Please visit our Move-In page for a full list of what to bring and what not to bring when moving into Residence.
Please make sure to:
- Pre-order your Student ID Card online prior to move-in (to reduce wait times during the move-in process); and
- Sign your Residence Agreement (through your Residence application on the Housing Portal)
- Make sure to obtain Tenant Insurance before you move in that will cover your belongings in the event of fire, flood or theft. Students living away from home may be covered through an extended liability of their parent's home insurance policy, please make sure to look into this prior to moving in to Residence.
All residents must move-in to their Residence on scheduled move-in dates. An Early and Late Arrival Form can be found on the Residence Services website and must be submitted prior to the deadline provided. Early arrival requests are based on unit availability and are not guaranteed. As such, it is strongly recommended that all flight, travel and hotel arrangements be made to coincide with your Residence Move-In date.
The Residence Services Office is open Monday to Friday between the hours of 8:30am-4:30pm and closed on weekends and statutory holidays. All move-in arrangements must be made within regular business hours. If you have not made arrangements with the Residence Services Office and you arrive outside of regular business hours, please make alternate accommodation arrangements, until you are able to move-in to Residence during regular business hours. Please visit Tourism Saskatoon for a list of hotel options.
The Fall/Winter Move-In process will be located in the Marquis Hall Culinary Centre. The best way to access Marquis Hall is through the main Place Riel entrance of the University. Members of Residence Services will be directing students on Move-In days. Move-In information, location and times will be provided to each resident by email in August. Please ensure that your flights, travel time and hotel arrangements coincide with scheduled Residence Move-In dates.
Residents of Voyageur Place, College Quarter, Graduate House or McEown Park may only pick up their 2017-2018 Term U-Pass following the Move-In process at Marquis Hall Culinary Centre, which is scheduled for August 30th and August 31st. UPASS stickers will not be provided to residents prior to the above Move-In dates.
Following your Move-In process (after you have obtained your Residence keys) on August 30th or 31st, please visit the USSU Info Centre located in Place Riel to pick up your U-Pass.
Please note that the U-Pass goes into effect as of September 1, 2017.
Please contact Shaw Communications Customer Support at 1(888)472-2222 for any cable or internet related issues.
In the fall months, the Residence heating system is scheduled to be activated when the daytime temperature falls below zero degrees celsius.
By submitting a maintenance request, you provide our facilities staff and contractors authorization to enter your unit at their earliest availability to ensure that the situation is resolved in a timely manner. As such, please always remember to inform your roommates that you have submitted a maintenance request.
Regular cleaning inspections are performed in Residence 3-4 times per year. Notices will be provided in advance to all residents outlining the scheduled date for an upcoming cleaning inspection. Cleaning inspections are preformed between the hours of 12:00noon and 4:00pm over the course of 2 or 3 consecutive days and include inspection of the entire unit including bathrooms, common areas and bedrooms to ensure that all residents are living in a safe and comfortable living environment.
If you have received a Notice of Remedy, you will be asked to revisit the cleaning issues identified on your Notice of Remedy. A follow-up inspection will take place in approximately one week's time and you will be notified in advance of the new inspection date.
MOVING OUT OF RESIDENCE
Please submit a Notice to Vacate Residence form. This form must be submitted on the 1st day of the month 60 days prior to your intended vacate date. For example, if you plan to vacate Residence on January 31st, you will need to submit the Notice to Vacate Residence form on, or prior to, December 1st.
Please note that if you vacate prior to the end of your Residence Agreement, you will be responsible for the 60 days notice period, along with a $300.00 Residence Agreement Early Termination Fee.
Please use the Residence Key Tags provided in the clear key bins located in Residence. Bins and dropboxes can be found on the wall outside of the Residence Services Office in Saskatchewan Hall, in each of the College Quarter buildings, in the Graduate House lobby area and at the Seager Wheeler Residence Services Office. Please do not leave your keys in your unit when vacating and ensure that you provide your full name and unit number on the Residence Key Tag provided.
Communications will be provided to residents from the Residence Service Office with instructions on how to use the online move-out inspection schedule at the end of the term.
If you are moving out before the end of the term, please contact the Residence Services Office (for Voyageur Place and McEown Park residents) 306.966.6775 or Colliers International (for College Quarter and Graduate House residents) at 306.653.4410 to schedule your move-out unit inspection.
Please note that you are not required to be present for the move-out inspection and may provide authorization to have this completed in your absence.
If you are receiving a security deposit refund, please allow 5-8 business weeks following your move-out for your security deposit to be refunded. Security deposits paid by credit card will be refunded only to the credit card on which the original payment was made. Cash and debit payments will be refunded by regular mail and sent to the forwarding address provided in the Residence application. Please note that at some points throughout the year, we experience a higher than normal number of refunds to process. Therefore, it may take longer for your refund to be processed.
You will receive a refund of the security deposit portion of your Application fee in the amount of $175. This amount will be returned to the same credit card number in which it was paid and you should expect to see this refund transaction go through on your credit card within 5-10 business days of cancellation. The remaining $25 of the application fee paid, is an administration fee which is non-refundable.
Once the Letter of Offer or Timeslot Offer correspondence has been sent offering you residency at the University of Saskatchewan, you are no longer eligible for a refund of the $200 Application fee.
If you do not make the ROAF payment to final secure your unit by the deadline provided in the Letter of Offer or Timeslot Offer correspondence, your tentative booking will be canceled and the unit will be re-opened to other potential residents in the general applicant pool. Should this occur, you will not be eligible for a refund of the $200 application fee.
If you do not log into the Residence Housing Portal using the Timeslot information by the deadline provided in your Timeslot Offer to select a unit for the upcoming Term, your Application and Timeslot will be canceled and you will no longer be eligible for a refund of the $200 application fee.
In this case, your room selection and application will be canceled and you will not be eligible for a refund of the $200 Application fee.
The ROAF payment is the final step in securing your room reservation for Residence at the University of Saskatchewan, which in turn, removes the ability for other applicants to select and benefit from this unit on campus. Therefore, if you cancel your reservation after making your ROAF payment, you will not be eligible for a refund of the ROAF payment or the application fee.
You are eligible for a refund if you inform the Residence Services Office, in writing or by email, within 10 days of receiving your notification and are able to provide a copy of your non-admittance letter. If you have provided your supporting documentation to the Residence Services Office within the 10 day timeframe, you are eligible for a refund of the Application Fee, less the $25 non-refundable administration fee portion, as well as a refund of your full ROAF payment.
You are eligible for a refund if you inform the Residence Services Office, in writing or by email, within 10 days of receiving your notification and are able to provide supporting documentation. If you have provided your supporting documentation to the Residence Services Office within the 10 day timeframe, you are eligible for a refund of the Application Fee, less the $25 non-refundable administration fee portion, as well as a refund of your full ROAF payment.
As per University of Saskatchewan policy, smoking, of which includes the use of all electronic smoking products, is prohibited in all university buildings, parts of buildings, enclosed spaces, leased spaces, university owned or leased vehicles and outdoor seating areas that are part of a restaurant or licensed facility. Smoking is prohibited within a ten meter perimeter or any university building or ventilation air intake and other outdoor areas where posted. For more information, please consult the Residence Handbook, or visit the University of Saskatchewan smoking policy at: http://m.policies.usask.ca/policies/health-safety-and-environment/smoking.php.
Assigned unit phone numbers (if applicable) are indicated on the telephone handset in your unit.
Internet login information and passwords can be found directly on the modem/router in your unit. If you cannot locate this information, please contact Shaw Communications directly at 1(888)472-2222.
You will not require an account number to discuss internet, phone or cable concerns with Shaw Customer Support. If you are asked for this information, please inform them that you are living in U of S Residence. The Residence Services Office does not provide residents with account numbers.
Lounges/Common areas: Passwords and usernames for lounges and common areas can be found on posters in those areas.
This information is located at the main entrance of each Residence building. Each building will have buzzer numbers assigned to each unit.
Should you experience a lockout, please follow the procedure listed below for your corresponding building:
College Quarter/Voyageur Place
If you become locked out of your unit, you are required to visit the Residence Services Office in Saskatchewan Hall during Office hours, or contact your Residence Assistant (afterhours) in order to gain access to your room/unit.
Graduate House/Souris Hall
If you become locked out of your unit, you are required to visit the Residence Services Office in Saskatchewan Hall during office hours, or contact Protective Services afterhours at (306.966.5555) in order to gain access to your room/unit.
Seager Wheeler/Assiniboine Hall/Wollaston Hall
If you become locked out of your unit, you are required to visit the Seager Wheeler Residence Office during Office hours (located at 104-103 Cumberland Avenue South or call 306.374.4432) or contact your Residence Assistant (afterhours) in order to gain access to your room/unit.
All residents will be asked to provide personal identification before being allowed in to the unit. There is a lockout grace period in place at the beginning of the Fall/Winter term, ending on September 16th. After this time, all lockouts will be subject to a $15.00 lockout charge, which will be applied to your Residence Services account. Lockout charges are payable in person at the Residence Services Office or online via the Residence Housing Portal.